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Library Policies

Community Users Policy

Rickman Library Community Users Policy

Visitors to the Rickman Library may request to be logged into a computer by a Librarian.  Upon first requesting a guest log-in, the community user must present a valid ID (driver’s license) for the library to copy and keep on file.  Community users will be logged in for 60 minutes per visit.  The purpose of library computers is academic research by SWU students, faculty, and staff. This is the highest priority for use.  All computer use by visitors is by definition low priority, and patrons may be required to cease their activity at any time to accommodate higher priority users.

Use of Rickman Library technology and support resources for personal, taxable income generation is prohibited. No soliciting for money or conducting of enterprises for profit is allowed in the library. This would include any non-SWU affiliated business as well as small businesses run by students, staff, faculty or community users.

Only active Southern Wesleyan University students, faculty, and staff with a valid SWU email address and ID can use or reserve study rooms and meeting rooms in the library.

Community members who disrupt use of the library by SWU students, faculty, or staff may be asked to leave at the discretion of library personnel.  Community users may not sleep in the library, attempt to sell any goods, products, or services, or attempt to recruit students for any reason.  As part of Southern Wesleyan University, the library facility and resources are private property; anyone who poses a direct or implied threat to any member of the campus community will be asked to leave the premises immediately. Campus Safety personnel may be called upon to intervene if necessary.

Overdue, Fine, and Lost Item Policy

Overdue, Fine, and Lost Item Policy


Fine Rates:

Regular loans                 $.20 per day (max. $25)

DVD                                $.50 per day (max. $25)

Library Only Reserves    $.10 per hour (max. $25) 2 hour limit

1 Day Reserves              $.50 per day (max. $25)

3 Day Reserves              $.50 per day (max. $25)

1 Week Reserves           $.50 per day (max. $25)


Overdue Materials:

All materials will begin accruing fines after the 3-day grace period. Fines continue to accrue until items are returned or renewed by a librarian.  Once overdue fees reach $5.00, patrons cannot check out materials.  We will not knowingly check materials out to friends of a patron.


Lost Billed Items:

Materials that have been overdue for 28 days will be billed as lost.  Lost billed items are an automatic fine of $100 per item.  If the materials are returned, the fine drops to the actual overdue amount, up to the replacement cost of the item. If the material is truly lost, the fee is the replacement cost of the item.  Patrons may purchase the item and bring it to the library as replacement, or pay the library to purchase the item. 


Patrons with lost items may continue to check out books for one month.  If at that time materials have not been returned or paid for, patrons cannot check out books until they resolve the lost billed issue.


Diploma & Transcript Holds:

Holds will be placed on diplomas and transcripts for all those who have fines over $5.00 and/or have lost billed items. 


Paying Fines

Fines can be paid online through mySWU.  On the student page, click on "Pay My Fines."  Then, click on "Library Fines." 


You can also pay fines with cash at the library circulation desk (we cannot take debit/credit cards at the desk).


Avoiding Fines

To avoid having overdue fines, please be aware that you can renew materials online on the library web page.  

Circulation Policy



ID Required

Circulation Privileges



SWU Faculty


200 books for 60 days; unlimited media for 7 days; reserves as indicated on item

Immediate recall if needed for reserve; otherwise one week after notice given

1 renewal of 30 days for regular items; 1 renewal of 7 days for media

SWU Students and Staff


100 books for 30 days; unlimited media for 7 days; up to 2 reserve items per class for loan periods as indicated on items

Immediate recall if needed for reserve; otherwise recall after initial loan period is over

2 renewals of 30 days for regular items; 2 renewals of 7 days for media

Community Member

Valid ID, such as driver’s license to obtain Community Library Card

10 items for 14 days

Immediate recall if needed by SWU students or faculty

1 renewal of 7 days